IEEE FORMAT FOR PAPER PRESENTATION

What is the IEEE format?

Definition:

IEEE (Institute of Electrical and Electronics Engineers) is a professional organization that develops standards for various fields, including technology and engineering. One of their most widely used standards is the IEEE format for paper presentations.

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The IEEE format is commonly used in academic papers, conferences, and journals in the fields of engineering, computer science, and related fields. It provides guidelines for formatting papers, including the structure of the paper, the fonts and formatting to use, and the referencing style.

What should you include in an IEEE paper presentation?

When writing a paper in IEEE format, it is important to adhere to these guidelines to make your paper look professional and presentable. A well-organised paper with proper formatting and referencing will help you stand out in your field.

  • To start, you should create a title page that includes the title of the paper, the authors' names and affiliations, and the date of submission. This page should be simple, with the information arranged neatly and concisely.
  • Next, you should write an abstract that summarizes the paper in no more than 250 words. The abstract should provide a brief overview of the research question, the methodology used, and the key findings of the study.
  • The introduction should provide background information and context for the paper, including the problem being addressed, the research question, and the significance of the research. The literature review should summarize existing research on the topic, including key findings and gaps in the literature.
  • The methodology section should describe the research methods used to conduct the study, including the data collection and analysis techniques. The results section should present the findings of the study, including tables, graphs, and other visual aids as appropriate.
  • The discussion section should interpret the results, including an analysis of the implications of the findings and their significance for the field. The conclusion should summarize the main points of the paper and their implications for future research.
  • Finally, the references should be listed in a numbered sequence, according to the IEEE referencing style. In-text citations should be indicated by a number in square brackets, corresponding to the number of the source in the reference list.

By following these guidelines, you can ensure that your paper is well-organized, easy to read, and conforms to accepted standards in your field.

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IEEE formatting for paper presentations: How do I do it?

This section provides guidelines for formatting your paper, including font styles, spacing, and related information. Here are the basic guidelines for formatting a paper in IEEE format:

ABSTARACT

Abstracts summarize the paper in a concise manner. The abstract should be written in fully-justified italicized text, at the top of the left-hand column and it should be written in 10-point, single-spaced type, and may be up to 3 inches (7.62 cm) long. The word "Abstract" should serve as the title, written in 12-point Times boldface type, centred relative to the column, and initially capitalized. After the abstract, leave two blank lines before starting the main text. All manuscripts must be written in English.

MAIN TITLE

The main title (on the first page) needs to be centre-aligned, set in 14-point Times boldface type, and start 1-3/8 inches (3.49 cm) from the top edge of the page. All nouns, adjectives, adverbs, and pronouns should be capitalized. Do not capitalize articles, coordinating conjunctions, or prepositions (unless the title begins with such a word). Leave two blank lines after the title.

AUTHOR NAME(s) AND AFFILIATION(s)

Author names and affiliations should be centred beneath the title. Use Times 12-point non-boldface type for the author names and affiliations. If there are multiple authors, you may present their names in a two- or three-column format, with their respective affiliations listed below their names.

SECOND AND FOLLOWING PAGES

The second and following pages should start 1.0 inches (2.54 cm) from the top edge. For 8.5 x 11-inch paper, the bottom margin should be 1-1/8 inches (2.86 cm) from the page's bottom border, while for A4 paper, the margin should be approximately 1-5/8 inches (4.13 cm) distant.

TYPE-STYLE AND FONTS

Whenever "Times" is specified, you may use Times New Roman. If these fonts are not available on your word processor, please use the closest font in appearance to Times that you have access to. Avoid using bit-mapped fonts if possible, and prefer True-Type 1 font.

MAIN TEXT

Type your main text in 10-point Times, single-spaced. Do not use double-spacing. All paragraphs should be indented 1 pica (approximately 1/6 or 0.17 inch or 0.422 em). Ensure that your text is fully justified, i.e., flush left and flush right. Do not include additional blank lines between paragraphs. Figure and table captions should be written in 10-point Helvetica (or a similar sans-serif font), boldface. Callouts should be in 9-point Helvetica, non-boldface. Only capitalize the first word of each figure caption and table title. Figures and tables must be numbered separately, such as "Figure 1. Database Contexts" and "Table 1. Input Data". Figure captions should be placed below the figures, while table titles should be centred above the tables.

FIRST - ORDER HEADINGS

First-order headings, such as "Introduction:” Times 12-point bold, flush left. Before and after each header, leave a blank line. Use a period (".") after the number instead of a colon when using numbers as headings.

SECOND - ORDER HEADINGS

Second-level headings should be in Times 11-point bold, with the first letter capitalized, aligned left. Add one blank line before and after the heading.

THIRD - ORDER HEADINGS

Third-level headings, while not preferred, should be in 10-point Times boldface, with the first letter capitalized and aligned to the left. Add a blank line before the heading, and put a period followed by your text on the same line.

ILLUSTRATIONS, GRAPHS AND PHOTOGRAPHS

Centre all graphics, including artwork, within the text. If possible, incorporate your artwork as part of the printed text instead of pasting it separately. If you use photographs and can have halftones made at a print shop, use a 100- or 110-line screen. When pasting photos, use rubber cement. Prefer black and white, clear, glossy-finish photos over colour. Provide the best-quality photographs and illustrations available. Avoid using tape on your pages.

COLOUR IMAGES iN PROCEEDINGS

Using colour on interior pages (other than the cover) is expensive and should only be done if specifically requested and budgeted for by the authors. Do not submit colour images in your paper unless instructed to do so.

SYMBOLS

Use pressure-sensitive (self-adhesive) rub-on symbols or letters that are available at stationery stores, art stores, or graphics shops if your word processor or typewriter cannot produce Greek letters, mathematical symbols, or other graphical elements.

FOOTNOTES

When using footnotes, do so sparingly and put them at the bottom of the column on the same page as the footnotes they are referencing. Use Times 8-point type, single-spaced. To assist readers, consider incorporating necessary peripheral observations within the text itself, preferably within parentheses.

REFERENCES

All bibliographical references should be listed and numbered at the end of your paper. Use 9-point Times, single-spaced. Enclose the citation number in square brackets when referencing them in the text. If applicable, include the name(s) of the editors of referenced books.

PAGE NUMBERING

Lightly number your pages with a pencil on the upper right-hand corners of the backs of the pages (e.g., 1/6, 2/6). Avoid writing on the fronts of the pages or the lower halves of the backs. Do not automatically paginate your pages. Unnumbered pages that get out of order can be challenging to reorder.

PRINTING YOUR PAPER

Use white 8.5 x 11-inch printer paper of the highest quality to print your properly formatted text. A4 paper is also acceptable, but leave an extra 0.5 inch (1.27 cm) at the bottom of the page. If the last page of your paper is only partially filled, arrange the columns to achieve an even balance, if possible, instead of having one long column.

How should the paper be structured?

  • Title page : Includes the title of the paper, authors' names and affiliations, and date of submission.
  • Abstract : A summary of thepaper,usually no more than 250 words.
  • Introduction: Provides background information and context for the paper, including the problem being addressed, the research question, and the significance of the research.
  • Literature review : A summary of existing research on the topic, including key findings and gaps in the literature.
  • Methodology : A description of the research methods used to conduct the study, including the data collection and analysis techniques.
  • Results : A presentation of the findings of the study, including tables, graphs, and other visual aids as appropriate.
  • Discussion : An interpretation of the results, including an analysis of the implications of the findings and their significance for the field.
  • Conclusion : A summary of the main points of the paper and their implications for future research.
  • References : A list of sources cited in the paper, formatted according to IEEE referencing style.

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How are layouts formatted?

  • Font : Times New Roman, 12-point size.
  • Margins : 1 inch on all sides.
  • Line Spacing : Double-spaced throughout the paper.
  • Headings : Bold and centred, with the first letter of each word capitalized.
  • Subheadings : Italicized and flush left, with the first letter of each word capitalized.
  • Figures and Tables : Numbered sequentially and placed as close as possible to the text that refers to them.
  • References : Numbered sequentially and listed in the order they appear in the text.

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What is the IEEE Referencing Style?

The IEEE referencing style uses a numbered citation system. The number of the source in the reference list is placed in square brackets and used as the indicator for in-text citations. For example, According to Smith [1], the results of the study suggest that...

The reference list should be formatted as follows

1. JOURNAL ARTICLES
2. CONFERENCE PAPERS
3. BOOKS

JOURNAL ARTICLES :

Author(s)' last name(s) and initials, "Title of article," Name of journal, Volume number, Issue number, Page numbers, Month and year.

CONFERENCE PAPERS :

Author(s)' last name(s) and initials, "Title of paper," Name of the conference, Location, Page numbers, Month and year.

BOOKS :

Author(s)' last name(s) and initials, Title of book, Edition number (if applicable), Publisher, City, State (if applicable), Year.

These are the basic guidelines for formatting a paper in IEEE format. Adhering to these guidelines will help ensure that your paper is well-organized, easy to read, and conforms to accepted standards in your field.