Definition:
IEEE (Institute of Electrical and Electronics Engineers) is a professional organization that develops standards for various fields, including technology and engineering. One of their most widely used standards is the IEEE format for paper presentations.
The IEEE format is commonly used in academic papers, conferences, and journals in the fields of engineering, computer science, and related fields. It provides guidelines for formatting papers, including the structure of the paper, the fonts and formatting to use, and the referencing style.
When writing a paper in IEEE format, it is important to adhere to these guidelines to make your paper look professional and presentable. A well-organised paper with proper formatting and referencing will help you stand out in your field.
By following these guidelines, you can ensure that your paper is well-organized, easy to read, and conforms to accepted standards in your field.
This section provides guidelines for formatting your paper, including font styles, spacing, and related information. Here are the basic guidelines for formatting a paper in IEEE format:
Abstracts summarize the paper in a concise manner. The abstract should be written in fully-justified italicized text, at the top of the left-hand column and it should be written in 10-point, single-spaced type, and may be up to 3 inches (7.62 cm) long. The word "Abstract" should serve as the title, written in 12-point Times boldface type, centred relative to the column, and initially capitalized. After the abstract, leave two blank lines before starting the main text. All manuscripts must be written in English.
The main title (on the first page) needs to be centre-aligned, set in 14-point Times boldface type, and start 1-3/8 inches (3.49 cm) from the top edge of the page. All nouns, adjectives, adverbs, and pronouns should be capitalized. Do not capitalize articles, coordinating conjunctions, or prepositions (unless the title begins with such a word). Leave two blank lines after the title.
Author names and affiliations should be centred beneath the title. Use Times 12-point non-boldface type for the author names and affiliations. If there are multiple authors, you may present their names in a two- or three-column format, with their respective affiliations listed below their names.
The second and following pages should start 1.0 inches (2.54 cm) from the top edge. For 8.5 x 11-inch paper, the bottom margin should be 1-1/8 inches (2.86 cm) from the page's bottom border, while for A4 paper, the margin should be approximately 1-5/8 inches (4.13 cm) distant.
Whenever "Times" is specified, you may use Times New Roman. If these fonts are not available on your word processor, please use the closest font in appearance to Times that you have access to. Avoid using bit-mapped fonts if possible, and prefer True-Type 1 font.
Type your main text in 10-point Times, single-spaced. Do not use double-spacing. All paragraphs should be indented 1 pica (approximately 1/6 or 0.17 inch or 0.422 em). Ensure that your text is fully justified, i.e., flush left and flush right. Do not include additional blank lines between paragraphs. Figure and table captions should be written in 10-point Helvetica (or a similar sans-serif font), boldface. Callouts should be in 9-point Helvetica, non-boldface. Only capitalize the first word of each figure caption and table title. Figures and tables must be numbered separately, such as "Figure 1. Database Contexts" and "Table 1. Input Data". Figure captions should be placed below the figures, while table titles should be centred above the tables.
First-order headings, such as "Introduction:” Times 12-point bold, flush left. Before and after each header, leave a blank line. Use a period (".") after the number instead of a colon when using numbers as headings.
Second-level headings should be in Times 11-point bold, with the first letter capitalized, aligned left. Add one blank line before and after the heading.
Third-level headings, while not preferred, should be in 10-point Times boldface, with the first letter capitalized and aligned to the left. Add a blank line before the heading, and put a period followed by your text on the same line.
Centre all graphics, including artwork, within the text. If possible, incorporate your artwork as part of the printed text instead of pasting it separately. If you use photographs and can have halftones made at a print shop, use a 100- or 110-line screen. When pasting photos, use rubber cement. Prefer black and white, clear, glossy-finish photos over colour. Provide the best-quality photographs and illustrations available. Avoid using tape on your pages.
Using colour on interior pages (other than the cover) is expensive and should only be done if specifically requested and budgeted for by the authors. Do not submit colour images in your paper unless instructed to do so.
Use pressure-sensitive (self-adhesive) rub-on symbols or letters that are available at stationery stores, art stores, or graphics shops if your word processor or typewriter cannot produce Greek letters, mathematical symbols, or other graphical elements.
When using footnotes, do so sparingly and put them at the bottom of the column on the same page as the footnotes they are referencing. Use Times 8-point type, single-spaced. To assist readers, consider incorporating necessary peripheral observations within the text itself, preferably within parentheses.
All bibliographical references should be listed and numbered at the end of your paper. Use 9-point Times, single-spaced. Enclose the citation number in square brackets when referencing them in the text. If applicable, include the name(s) of the editors of referenced books.
Lightly number your pages with a pencil on the upper right-hand corners of the backs of the pages (e.g., 1/6, 2/6). Avoid writing on the fronts of the pages or the lower halves of the backs. Do not automatically paginate your pages. Unnumbered pages that get out of order can be challenging to reorder.
Use white 8.5 x 11-inch printer paper of the highest quality to print your properly formatted text. A4 paper is also acceptable, but leave an extra 0.5 inch (1.27 cm) at the bottom of the page. If the last page of your paper is only partially filled, arrange the columns to achieve an even balance, if possible, instead of having one long column.
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The IEEE referencing style uses a numbered citation system. The number of the source in the reference list is placed in square brackets and used as the indicator for in-text citations. For example, According to Smith [1], the results of the study suggest that...
Author(s)' last name(s) and initials, "Title of article," Name of journal, Volume number, Issue number, Page numbers, Month and year.
Author(s)' last name(s) and initials, "Title of paper," Name of the conference, Location, Page numbers, Month and year.
Author(s)' last name(s) and initials, Title of book, Edition number (if applicable), Publisher, City, State (if applicable), Year.
These are the basic guidelines for formatting a paper in IEEE format. Adhering to these guidelines will help ensure that your paper is well-organized, easy to read, and conforms to accepted standards in your field.
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